Teachers Aide

With the WinSeries Teacher’s Aide application you can add powerful and efficient applications designed specifically for educators and the educational environment to the Digital Speech WinSeries. The WinSeries is scalable and extremely flexible making it a great fit for everything from the one room schoolhouse to the 50 building university campuses.

 

Automating Repetitive Tasks and Increasing Productivity: Utilizing the following list of the features, the Teacher’s Aide application will automate repetitive tasks, increase productivity of both teachers and administration and provide a positive image to the local community through a highly increased flow of information to and from the

 

School Voice Mail System: The WinSeries can be used as a school voicemail system that will allow callers to hear a personalized greeting and then leave a message for the teacher or administrator that was called. Teachers and administrators, as internal users of the system, will be able to take their ability to communicate to a more thorough and efficient level. They will be able to send messages to individuals, groups of individuals or pre-established distribution lists. Users can access the voice server and send or retrieve messages from their classrooms, offices or any touch-tone phone in the world. They can even be notified via pager that a message has been left or notified and retrieve a message via cellular phone or home phone. The caller can also be given several options that they can select from before, during and after leaving the message. These options can include... Marking the message urgent Making the message private Holding for a busy extension (in selected cases) Overhead paging to the called person Quick callback digital paging Transferring to an operator Listening to and/or re-recording the message before sending Retrieving a message sent to another user before the user listens to it (internal messaging only) Interfacing to a premises paging system

School Auto-Attendant System: The WinSeries incorporates a powerful and feature rich auto attendant that can allow callers to route themselves to the school, department or individual they are trying to reach.  This auto attendant is designed with ease of use in mind.  Callers will never find themselves caught in “voice mail jail”.  They can be given the option to reach an operator or live attendant at any time while in the auto attendant. The auto attendant can be set up to answer all calls, selected calls or just after hours calls.  The messages and options given to callers can be customized for several different buildings or departments and can be changed automatically based on the time of day and the day of the week.  The messages can even be customized to adjust automatically for holidays. Some of the auto attendant features include: Single and/or multiple digit menus First or last name dial by name directory Extension dialing Support for rotary dial phones Live operator support from any branch of the menus

Substitute Teacher Finder System: Using the WinSeries out-dial broadcast feature as a substitute finder can dramatically cut down on the time and effort that it takes to locate substitute teachers each day. Instead of having staff members go through their list of substitutes, have Digital Speech do it for you. Digital Speech can take a pre-established list for each substitute position that is needed to be filled and make the calls for you.

Parent Absentee Notification System: The out-dial broadcast feature can also be used for absentee notification. It will take a list of parents (phone numbers) that have been compiled by the staff and will call each number notifying the parents that their student was absent from class.  Once the voice server makes the call it can play a pre-recorded message that can be easily customized.  The message can be repeated several times to ensure that it gets through even if the voice server gets an answering machine.

Homework Hotline System: Students and parents alike will use the Homework Hotline. Students out due to illness, sporting events or field trips can receive their homework assignments for each class by checking the Homework Hotline.  Parents can check the Homework Hotline to ensure that their student is completing homework assignments.  To get the assignment, the parent or student dials into the voice server, accesses the Homework Hotline through each class teacher’s mailbox and selects to hear the assignment for that particular class.  Once they have retrieved the assignment for a particular class they can go to the next teacher’s mailbox and select the next class for which they want the assignment.

 

School Event Announcement System: The flow of communication between the administration, teachers, students and parents can also be greatly increased by using the system

 

Board Meetings: Scheduled board meetings, locations, times and agendas can all be made available through school board audiotext announcement boxes.  Each school can even post abbreviated minutes to past board meetings in information boxes.

School Closings: Often schools must close unexpectedly due to weather, physical plant problems or for other unforeseeable issues.  When this happens somebody has to notify the administration and teachers.  Now Digital Speech can help you get the word out.  Rather than initiating a notification chain Digital Speech can call the administration and teachers for you with an easily customized message explaining the closure. You can also remotely create an audiotext information box that can be accessed by the administrators, teachers and the public to announce a closure when they call to check.

Sports and other school events: Through audiotext information boxes you can keep the faculty, students and community up to date on sports activities such as team sign-ups, practices, game schedules and locations and team records.  You can also provide information on several other types of activities such as proms, band competitions, plays, even providing directions and admission costs for any of these events.  These information boxes can even be used to announce current lunch menus and prices.

Registration Information: All year long parents call regarding registration information such as times, dates, deadlines, necessary documents, etc.  Now you provide all of this information through information audiotext boxes in the auto attendant.  This frees district office and other administrative staff from this repetitive and time consuming task while allowing parents to receive just the information that they are looking for.

Question and Answer Mailboxes (voice transaction): These mailboxes, as part of the auto attendant, can be used to gather information from the faculty, community and students.  They work as a verbal survey asking a series of questions and recording the respondents verbal or touch tone (optional) answers.  This is a powerful tool for determining faculty, community or student opinion on any range of subjects.  Q & A Mailboxes can be used for anything from finding out what the students think of the cafeteria food to determining what the community thinks about the proposed location for the new middle school.

Emergency Notification: Let Digital Speech help you get through your emergency. Whether it be canceling classes for a specific school due to a gas line leak or closing the entire district early due to inclement weather you can get the word out fast and efficiently.  The voice server can call a pre-established list of all the students parents for a specific school or the entire district.

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